Med Spa Appointment Automation System
Fully booked treatment calendars through Instagram Ads and AI automation.
Attention Without Bookings
Med spas spend enormous energy building an Instagram presence — beautiful content, thousands of followers — but convert very little of that attention into actual appointments. When someone is interested, there's no clear path to book. Inquiries land in DMs and go unanswered for days. When appointments are made, no-shows are common due to no reminder system. And once a client visits, there's no structured follow-up to bring them back — the single highest-ROI activity a med spa can do.
Before vs After a System
How We Solve It
Treatment-Specific Instagram Ads
Targeted campaigns for each core treatment — Botox, fillers, laser, IV therapy — reaching the right audience by age, income, location, and beauty interest signals.
Premium Booking Experience
Treatment landing pages with visual storytelling and a frictionless online booking widget connected directly to the calendar system — no phone call required.
AI Client Communication System
From the moment a booking is made, the AI handles confirmation, pre-treatment instructions, consent forms, appointment reminders, and post-visit follow-up automatically.
Retention and Rebooking Engine
Automated sequences at 3, 6, and 12 weeks post-visit remind clients about repeat treatments, seasonal offers, and VIP programme opportunities — converting single visits into regulars.
The Full Acquisition Flow
Every stage automated and connected — from first search to confirmed customer.
From Awareness to Customer
Instagram or Facebook Ad
Treatment-specific creative targeting by demographics and interest
Treatment landing page
Visual, premium design with clear online booking CTA
Online slot selected
Real-time availability — no phone required to book
Confirmation and pre-care sent
Automated sequence: confirm, prepare patient, send reminders
Treatment completed
Post-visit survey and Google review request sent automatically
Rebooking sequence activated
3-week, 6-week, 12-week personalised follow-up messages